Kontaktdaten
DOX BOX

Berlin
Deutschland
Minijob

Executive & Admin Assistant

Region: Berlin
Karrierestufe: Einsteiger
Bewerbungsende: 30.06.2019
Position: Assistenz
Tätigkeitsbereich: Projektmanagement
Bewerbungsart: online
Beschreibung:
DOX BOX is looking for an Executive & Admin Assistant
Start date: immediate
Deadline: on a rolling basis 
Part-time (12-15 hours/ month initially) 

We are looking for an Executive & Admin Assistant initially set for a six month mini-job or midi-job contract with a possibility for renewal (ca. 12 - 15 hours/ week); with a very good knowledge of German and English, and ideally Arabic. 

Duties and tasks include:

Executive Tasks

Assisting the director of the organisation with research, communication, travel coordination and diary management.
Updating and communicating with German authorities on matters related to financial and administrative matters. 
Preparing research and presentation material necessary for director’s and occasionally team engagements. 
Coordinating travel arrangements and bookings for team, partners and beneficiaries.

Administrative Tasks

Preparing accounting documents including checking incoming invoices and receipts, public procurement law examination.
HR support including annual leave administration, recruitment planning, offer and contract preparation and coordination, initiation, keeping personnel files including sick leaves etc.. prepare and support salary accounting.
Data entry and administration, including maintaining filing and ordering systems. Including maintaining data protection regulations.
General office administration e.g.office material procurement, meeting preparations (team meeting and annual GA meeting), coordination with cleaners, IT infrastructure maintenance.

Your skills: 

University student or graduate in Event Management, Film Studies, Political Science, Administration, Arts Management or another relevant field
Some previous experience with administration, project coordination and/or communication tasks in an NGO context. 
Excellent oral and written communication skills in German and English, Arabic skills are a plus. 
Well-versed in conducting research and providing summary reports.  
Computer literate, with good working knowledge of Powerpoint, Excel and google programs. 
Be a good communicator and enjoy professional contact in writing, on the phone, and verbally.
Culturally sensitive.
Comfortable behind the desk and on the ground.

What we offer:

Making an essential contribution to the important work of DOX BOX by using your skills and expertise to advance the cause of a rising and unique not-for-profit organisation.  
Option for training and development. 
Insights into the documentary sector of the Arab region and beyond. 
Mini-job contract or working student contract. 
Flexible working hours. 
Central office in Berlin Moabit with good coffee. 

About us

DOX BOX is a non-profit association supporting the advancement of documentary culture and industry in the Arab World through non-traditional programs. Established in Berlin in 2014, the association works to contribute to a prospering documentary community. Working across Europe and internationally, DOX BOX programs include online education, knowledge production, film archive, research, publication and grant-making. 

Full applications (CV, cover letter, scans of qualifications, and salary expectation) should be sent in English to: - jobs@dox-box.org

UNSERE ABONNEMENTS FÜR DEN
STELLENMARKT KULTURMANAGEMENT

  • für StudentInnen, BerufseinsteigerInnen, Stellensuchende oder KulturmanagerInnen bei der Neuorientierung
  • die umfangreichste Auswahl an Stellenangeboten im deutschsprachigen Raum
  • über 300 aktuelle Ausschreibungen, vorrecherchiert, autorisiert und optimal präsentiert
  • wird tägliche aktualisiert

Jahresabonnement

Das Jahresabonnement (12 Monate) für nur 6,50 EUR im Monat (= 78 EUR pro Jahr, Abbuchung jährlich).
Sie sparen über 46% im Vergleich zum Monatsabo. Automatische Verlängerung um die Abo-Laufzeit. Kann jederzeit im Login-Bereich oder auch schriftlich (per Mail, bitte Geburtsdatum und Emailadresse mit angeben) gekündigt werden.
Keine Kündigungsfrist. Bitte beachten Sie die Hinweise zum Widerruf.

Preis: 78,00 EUR / Jahr*

ermäßigtes Jahresabonnement

Halbjahresabonnement

Quartalsabonnement

Monatsabonnement

* Alle Preise sind inkl. der gesetzl. Mehrwertsteuer, zzgl. evtl. anfallenden Gebühren
Abonnement abschließen